Client Deliverables
From SoftSelect ERP Selection Process

 

Typical Physical Deliverables 

  • ERP Selection Methods Training: EAI-SoftSelect ERP selection methodology documentation, webinars on methodology and tool usage, and any additional training as outlined in the services proposal.
  • Enterprise Business Application Strategy and ERP Boundary Diagram: This diagram illustrates which parts of the company’s business processes are expected to be managed by ERP and other business applications used. It aids in determining the necessary ERP functionality modules.
  • ERP Candidate Long-list: A carefully crafted list of ERP candidates, supported by detailed insights into each candidate.
  • ERP Reseller/Implementer Evaluation Matrix: Identify one or more suitable resellers/implementers for a finalist ERP and evaluate them on salient criteria and place the results in a weighted comparison matrix.
  • Company’s Strategic and Business Process Discovery: Findings from strategic and business process interviews, organized by categories, sub-categories, and topics. This information supports developing ERP selection requirements, pre-implementation readiness planning, and is valuable during the actual ERP implementation.
  • Key Functionality Objectives for ERP: A prioritized list of business process functionality requirements used to develop the ERP Long-list and to narrow this list to an eventual final selection.
  • Long-list Software Candidate Performance: Reports produced in Phase-2 showing how each long-listed ERP candidate meets important screening criteria.
  • ERP Access Cost Control Plan: EAI-SoftSelect ERP financial models and detailed documentation that allow ERP access costs to be broken down and discussed in detail. The final result is intended to be significant reduction in ERP license/maintenance or subscription costs as compared to what is typically arranged.
  • ERP Demonstration Plan: A structured plan for ERP demonstrations that facilitates finalist ERP sellers to provide relevant and accurate information to the ERP selection team.
  • ERP Access Commercial Terms: For finalist ERP vendors, a prioritized list of recommended adjustments to default commercial terms, along with suggested contract language or strategies. The final deliverables are favorable commercial terms from the finalist ERP seller.
  • ERP Implementation Service Cost Plan: An ERP implementation cost model based on EAI-SoftSelect’s experience and assumptions aimed at being realistic while introducing the effects of various cost control techniques.
  • ERP Implementation Services Contracts: For finalist implementers, a prioritized list of recommended adjustments to default commercial terms, along with suggested contract language or strategies. The final deliverables are favorable commercial terms arranged with the final implementer.
  • ERP Project Cash Flow Plan: A financial model projecting cash requirements for ERP access, infrastructure, services, and other go-live and post-go-live costs.

Intangible Deliverables

  • Maintaining Project Momentum: Lower barriers for sustaining critical project momentum.
  • Reducing Stress on the ERP Selection Team: Supports a manageable and disciplined workload for team members.
  • Minimizing Negative Surprises: Reduces negative impact of unwelcomed commercial disappointments through extensive contract term improvements, including provisions for cost escalation control.
  • Increasing Confidence in Selection and Implementation: Fosters confidence in selection decisions which positively impacts the implementation process.

Results

The key results of SoftSelect ERP selection assistance for our clients are:

  • Lowered risks and barriers to top-level ERP project success

  • Effective use of your team's valuable capacity

  • Favorable price and terms for software—often over 50% savings

  • Project momentum is easily maintained

  • High selection confidence

  • Improved ERP implementation project readiness

ERP Selection – Provo Craft

EAI-SoftSelect was a great partner throughout the process of choosing an ERP solution. They helped us control the terms throughout the ERP buying process, and we achieved impressive results in reduced ERP license fees.
Having an experienced partner like EAI-SoftSelect, helped us negotiate for the products we need and set our expectations for the process of implementing these solutions.

Provo Craft
Nate White
Nate White, COO, Provocraft

ERP Selection – Leupold & Stevens

Long term ERP license costs were initially very difficult to calculate. Working with EAI-SoftSelect we were able to insist on a predicable ERP license fee approach and achieve much lower initial and ongoing license fee costs.

Leupold
Paul Castle
Paul Castle, ERP Project Manager, Leupold & Stevens

ERP Selection – Cornell Pump

Negotiating ERP costs is complicated and the ERP software vendors take advantage of the buyer’s lack of experience. EAI-SoftSelect’s experience and influence helped us level the playing field. We clearly saved money and lowered our long term risk.

Cornell Pump
Jeff Markham
Jeff Markham, President, Cornell Pump